Daily Checklist Template

Daily Checklist Template

A daily checklist is a simple, high-impact tool for catching problems before they become incidents. It creates a consistent start-of-day routine and provides a written record that checks were completed.

Why Use a Daily Checklist

• Catches equipment faults before they become participant-facing risks
• Creates accountability — someone has signed off that checks were done
• Supports your Safety Management System and audit evidence
• Protects staff by ensuring they have a clear procedure to follow

What to Cover

A daily checklist for outdoor operations typically covers:

Vehicle / transport checks:

• Fuel, oil, tyre pressure, lights, indicators
• First aid kit present and stocked
• Communication devices charged (radios, satellite communicator)
• Emergency contact information accessible

Activity equipment:

• Condition of key items (ropes, harnesses, helmets, PFDs, etc.)
• Count of all items against your equipment register
• Nothing has been left out overnight or exposed to damaging conditions

Conditions assessment:

• Weather forecast checked for the day and updated throughout
• Water levels or terrain conditions checked if relevant
• Natural hazard status checked (flooding, landslip, avalanche risk)

Administrative:

• Participant list and emergency contacts confirmed
• Staff briefed on the day's plan and emergency procedures
• Communications check completed

Download the template and customise it for your operation. A new checklist should be completed and signed at the start of every operating day.